The Exhibit Hall is now FULL
To be placed on the waiting list, email Catherine Frank at email@example.com
Change made to Schedule in Prospectus:
Exhibit Hours Saturday October 22, 2011 = 9:30 am - 1:00 pm instead of 9:30 am - 11:00 am
Exhibit Dismantling Saturday October 22 = 1:00 pm - 5:00 pm instead of 11:00 am - 3:00 pm
Caesars' Palace, 3570 Las Vegas Blvd, Las Vegas, NV 89109
Frequently Asked Questions:
What will need to be included on the certificate of insurance?
All exhibitors must send an original certificate of insurance to the AAID by October 3, 2011. No exhibitor will be allowed to set up without the required certificate of insurance. Your certificate should include: 1. Your company must be listed as the insured. 2. You must carry and maintain a minimum of $1 million insurance coverage that provides general liability coverage, coverage against damage to persons and property, and hazard insurance, insuring the exhibitor's property and its exhibit space, to fully protect it and the AAID and the additional insured (see below) against all risks in connection with its exhibit at the AAID 60th Annual Meeting, or under the 2011 Rules and Regulations, or otherwise. 3. Required dates must cover the dates of the expo, including set-up and break-down: October 19-22, 2011. 4. All insurance shall name as additional insured Shepard Exposition Services and the Caesars' Palace Hotel. 5. The certificate holder must be listed as follows:
American Academy of implant Dentistry
60th Annual Meeting
211 E Chicago Ave Suite 750
Chicago, IL 60611
If you do not carry general liability insurance, you may purchase this in the form of event insurance. The AAID and Caesars' Palace Hotel will not be responsible for damage or loss to any property of the exhibitor, including the shipping containers brought into or used in or about the expo floor, nor for any acts or omissions of the exhibitor's employees, agents or representatives.
What are the specifications for the Ad in the Onsite program book?
Final trim size is 8.5x11. Full bleed allowed. Please allow 1/4 inch on all sides for bleed. Live area is 8x11 because the book will be GBC bound and there is a gutter of approximately 3/8 inch. CMYK preferred. Files must be digital, minimum 300 dpi, high resolution jpg or tiff format preferred. If high resolution pdf is provided, all fonts, files, and graphics MUST be embedded. PC or MAC platforms accepted. Send Ad to firstname.lastname@example.org or email@example.com
What is the cost of putting an Ad in the Onsite program book?
All exhibitors are entitled to a complimentary full-page advertisement in the program book. Ads are due August 2, 2011 and must be digital (no film or lasers), minimum 300 dpi, CMYK, high resolution jpg or tiff format on PC or MAC platform.
Where may materials be shipped?
Advance Shipments Address:
(Exhibiting Co. Name & Booth Number)
American Academy of Implant Dentistry
c/o Shepard Exposition Services
6615 Escondido Street, Ste C
Las Vegas, NV 89119
Caesars' Palace does not permit shipments to be delivered directly to the hotel. All shipments must be delivered to the Advance Warehouse at address listed above. (See Exhibitor Service Kit)
How do I register booth personnel?
You may register booth personnel online or email Catherine Frank at firstname.lastname@example.org
Where will personnel pick up their badges?
Onsite at the registration desk there will be a packet for exhibit personnel.
What are Exhibiting Hours?
Exhibit Set-up and Staffing: Wednesday, October 19, 2011 2:00 pm - 8:00 pm
Exhibit Hours: Thursday, October 20, 2011 9:30 am - 5:00 pm
Friday, October 21, 2011 9:30 am - 7:00 pm
Saturday, October 22, 2011 9:30 am - 1:00 pm
Exhibit Dismantling: Saturday, October 22, 2011 1:00 pm - 5:00 pm
Important Dates and Deadlines:
July 31: Exhibitor Service Kit is available!
August 2: Ad for Onsite Program Book due (specifications on page 7 of Prospectus)
August 2-31: Cancellation 50% of total booth cost - Must be submitted in writing!
September 1-15: Cancellation 75% of total booth cost - Must be submitted in writing!
October 3: Deadline for submitting names of booth personnel to AAID for badges & providing certificate of insurance list of pre-registered attendees sent by e-mail
October 19: Exhibitor set-up, 2:00 pm - 8:00 pm
October 20: Official opening of exhibits at 9:30 am
October 21: Implant World Expo Reception 5:30 pm - 7:00 pm
October 22: Official closing of exhibits, 1:00 pm
October 22: Exhibits and material must be removed from the Exhibit Hall by 5:00 pm